SnipInvoice Terms of Service
Effective 25 August 2026. Version 2026-08-25. (Supersedes 2026-08-15.)
DRAFT — NOT YET REVIEWED BY A LAWYER. See the note at the top of the Privacy Policy; the same applies here, and more so. Limitation of liability, the disclaimer in §8 and the governing-law clause in §12 are the sections most likely to be wrong or unenforceable as written, and they are the ones a qualified reviewer should look at first.
docs/legal/README.mdlists the questions to ask.
These terms are between you — the contractor or business using SnipInvoice — and us. Using the app means accepting them.
1. What SnipInvoice is
A tool for creating, sending and tracking invoices and quotes. You speak or type a job; the app produces a document you check and then send yourself.
What it is not: it is not an accountant, not a tax adviser, and not a party to any agreement between you and your client. It produces documents you are responsible for.
2. Your account
You need an account, and you must give accurate details — the business name, address, tax ID and licence number you enter are printed on documents your clients receive, and are yours to get right.
You are responsible for what happens under your account. Tell us promptly if you believe somebody else has access to it.
One account is one business. You may use it on more than one device.
3. What you are responsible for
Everything on the invoice. SnipInvoice uses automated systems, including artificial intelligence, to turn speech into draft documents. Those systems make mistakes. That is why every draft is shown to you for review before it becomes an invoice, why lines the system is unsure about are marked, and why a missing price is left visibly missing rather than guessed.
You check the document. You send the document. You are responsible for what it says. We are not liable for an incorrect amount, an incorrect tax treatment, or an incorrect client on an invoice you reviewed and sent.
Tax. The app applies the rates you configure and can mark individual lines as taxable or not. Whether those rates and that treatment are correct for your jurisdiction and your work is your responsibility, and we do not give tax advice.
Recording. You are responsible for recording lawfully where you are, and for whatever is captured while you do. You tap the microphone to start, and tap it again to stop. We don't store your voice recordings. Audio is sent to our AI provider to turn it into text, and we don't keep it afterwards. OpenAI may keep API inputs for up to 30 days for abuse monitoring, and we have no zero-retention agreement. A microphone captures whatever is audible, so what ends up in a recording is within your control and not ours. See the Privacy Policy, §5.
Your clients' data. The names, addresses and phone numbers you enter belong to real people who are not our customers. You are responsible for having a proper basis to hold them, and for responding if one of them asks you what you hold.
4. What you may not do
Use it to bill for anything illegal. Use it to send anything false, misleading or fraudulent to a client. Use it to harass anyone. Attempt to reach another contractor's data. Attempt to break, overload or reverse-engineer the service. Resell it or present it as your own product.
We may suspend or close an account that does any of these. Where we do, and where it is safe and lawful to, we will tell you why and give you the chance to export your records first.
5. Plans, billing and limits
Free and paid plans exist, with a limit on how many invoices can be created in a period. Quotes do not count toward that limit, and neither does recording your voice or typing a job — only creating an invoice does.
If you reach your limit, nothing you have written is deleted. The work stays on your device and is preserved; it syncs when you upgrade or when the period resets.
Paid plans on the website are purchased through Stripe. You confirm the price on Stripe's page before you are billed. Cancellation and refunds for a website plan are handled on Stripe's billing page. Paid plans in the iPhone and Android apps, when the stores are connected, are purchased through the Apple App Store or Google Play, not through Stripe. Cancellation and refunds for a store plan are handled by that store, and we cannot process a store refund on their behalf. Prices may change; we will tell you before a change affects you.
6. Getting paid, and what we do not do
We do not send your invoices, and we do not collect your money.
- Sending. The app produces a PDF and hands it to your phone's own sharing tools. It goes out from your number or your email address, through your own messaging or mail app. We have no way of knowing whether it arrived, and we never claim to.
- Payment. Where card payments are enabled, they are processed by Stripe under Stripe's own agreement with you, and paid into your account. We never hold your money. Stripe's fees are between you and Stripe.
- Chasing payment is between you and your client. We are not a debt collector and take no part in a dispute over an unpaid invoice.
7. Quotes and acceptance
A quote can be sent to a client with a link that lets them accept it without creating an account. Acceptance is recorded and timestamped.
Whether an accepted quote is a binding contract between you and your client is a matter between you and your client, governed by your own terms and your own law. We record that a button was pressed on a particular date; we do not adjudicate what it meant. A quote never charges anybody, and converting one into an invoice is always your decision.
8. Availability, and the disclaimer
We try to keep the service running and to keep your data safe, and we take both seriously. But the service is provided as is, without warranties of any kind beyond those the law does not let us exclude. We do not warrant that it will be uninterrupted, error-free, or that its automated extraction will be accurate.
The app stores your work on your device before sending it anywhere, so it keeps working without a signal — but you should not treat SnipInvoice as your only copy of your financial records. Export your data periodically. The export exists for this reason as much as for any legal one.
9. Limitation of liability
To the fullest extent the law allows, we are not liable for indirect, incidental, special or consequential losses, or for lost profits, lost business, or lost or corrupted data.
Where liability cannot be excluded, our total liability to you for any claim is limited to the greater of the amount you paid us in the twelve months before the claim, or fifty US dollars.
Nothing here limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot lawfully be limited. If you are a consumer, your statutory rights are unaffected.
10. Your content, and who owns what
Your invoices, clients, recordings and business details are yours. We claim no ownership of them.
You grant us only the permission needed to run the service: to store your data, to process it (including sending audio to the AI provider described in the Privacy Policy), to render your documents, and to make them available to you. That permission ends when you delete the data or your account, except where §11 requires a record to survive.
We may use your transcripts and extractions to improve how accurately the app reads trade work. This is internal analysis of what was heard against what was corrected — never shared, never sold, never used to identify you or your clients. We don't store your voice recordings. Audio is sent to our AI provider to turn it into text, and we don't keep it afterwards. OpenAI may keep API inputs for up to 30 days for abuse monitoring, and we have no zero-retention agreement, as the Privacy Policy states. The transcript is the record we keep.
The app itself, its design, and its name remain ours.
11. Closing your account
You can delete your account from Settings, at any time, without asking us.
Doing so revokes your sign-in and erases your personal details and your clients' personal details. There is no audio in our storage to delete. We don't store your voice recordings. Audio is sent to our AI provider to turn it into text, and we don't keep it afterwards. OpenAI may keep API inputs for up to 30 days for abuse monitoring. Invoice, line-item and payment records are retained — they record real transactions between you and your clients, and destroying them would destroy your client's evidence as well as yours. What remains no longer identifies you.
We may close an account for a breach of §4, or if the service is discontinued — in which case we will give reasonable notice and time to export.
12. Changes, law, and contact
Changes. We may update these terms. If a change is material, we will tell you in the app before it takes effect rather than quietly reposting this page. Continuing to use SnipInvoice after that means accepting the change; if you would rather not, delete your account and export your data first.
Law. SnipInvoice is operated by Alphatek Solutions LLC, a limited
liability company registered in Texas, United States. These terms are
governed by the laws of the State of Texas, and disputes are subject to the
courts of that state. (The jurisdiction is now named. A lawyer still needs to
confirm what this clause does to enforceability against consumers outside the
US, which is a different question from whether it names a real place — it is
question 9 in LAWYER-EMAIL.md.)
Severability. If any part of these terms is unenforceable, the rest stands.
Contact.
Alphatek Solutions LLC Texas, United States [email protected]
Version 2026-08-25. Read alongside the Privacy Policy,
which forms part of these terms.